Visiting Programme 

 

  • If you do not want to follow a full degree study programme, you may consider applying for admission as a visiting student to attend courses for one semester or one year of study* in a degree, diploma or other curriculum, or to undertake postgraduate research studies or such other studies as may be prescribed by the head of the relevant department.

 

  • If your home institution does not have formal exchange agreement with HKU, you may apply to HKU as visiting student.

 

*NOT applicable to Mainland Chinese students, and Chinese students from institutions outside China. As stated on the website of Hong Kong Immigration Department, Chinese residents of the Mainland, Macao and Taiwan may apply for entry to take up full-time short-term studies; the cumulative duration of short-term studies taken up by any student should not exceed 180 days within any 12-month period. Please click HERE for more details.

 

 

Application Timeline 2019-20

 

For admission to follow a course of study in a Bachelor's, taught Master's or other coursework curriculum:

 

 

Fall

(Semester 1 /

Full Year intake)

Spring

(Semester 2 intake)

Application Start

March 31, 2019

September 02, 2019

Application Deadline

April 30, 2019

September 30, 2019

 

The closing date for applications to undertake postgraduate research studies or such other duties as might be prescribed by the head of the relevant department is three months before the intended date of registration.

 

Check your Eligibility

 

 

  • To qualify for admission as a visiting student, you must have reached the educational standards in the English language and the subjects of your choice considered adequate by the head of the relevant department.

 

  • The University is unlikely to have enough places for everyone applying for admission as visiting students, and will select those most likely to benefit from studying at the University.

 

Courses Offered

 

 

  • Faculties will be able to indicate whether a particular course is available during a specific semester.

 

  • Visiting students can be admitted to study for Diploma/Certificate course in Chinese Language offered by the School of Chinese in the Faculty of Arts if they do not intend to attend these courses for full duration.

 

 

Application Procedures

Please click on each step for further details.

Step 1 Certification by Home Institution

 

Your home institution MUST send the below documents to exchange@hku.hk for application.

 

Home Institution Certification Form 

  • Please ensure that the provided email address for your online application is correct. It is unchangeable and will be used for future communications.

 

Official Academic Transcript

  • Include translation if it is not in English
  • Online/Unofficial academic results will not be accepted

 

Proof of English Language proficiency

Please refer to the guideline of our minimum requirement for English Proficiency Proof

(The University of Hong Kong reserves the right to ask for further proof of sufficient English language proficiency.)

 

Step 2 Invitation to Online Application

 

After receiving the documents from your home institution, an invitation email for online application will be sent to you during application period. Login credentials and instructions will be included in the email. 

 

Please complete your online application on or before the application deadline. Otherwise, your application will not be processed.

 

Points to Note in Online Application

 

  • Email address 

 Make sure it is correct as we will contact you through the email used in your application.

 

  • Name 

Please include your full name as shown on your passport. In the case of a name with special characters, please enter your transliterated name with roman alphabets that appears in the machine readable lines at the bottom of your passport identification page.

 

Note: Names containing special characters (e.g. numbers, symbols, punctuation, diacritical characters and accent characters) could not be processed due to IT considerations.

 

  • Passport Information 

Your passport provided must remain valid until the end of your proposed exchange period plus 6 extra months. Otherwise, you may not be granted a student visa.

 

  • HKU ID (if applicable only) 

Only provide your 10-digit HKU Student ID Number if you have studied at HKU before. If you have never studied at HKU, please leave it blank

 

  • HKID (if applicable only)

Only provide your HKID number if you have Hong Kong Idenitiy Card.  If not, please leave it blank.

 

Step 3 Supporting Documents Submission by Applicant

 

You must submit the following supporting documents:

 

Visiting Application Documents

Please ensure that the following documents are uploaded to your online application:

 

  • Credit Card Payment Form or Receipt for Application Fee
  • Copy of the Personal Information Page of your passport (one page only)
  • Curriculum vitae (for Faculty of Law applicants only)

 

Hard copy of the visiting application documents is not mandatory. We shall communicate with you immediately if any hard copies of the documents is required. 

 

Step 4 - Visa Application

 

Depending on student’s nationality, student’s visa application will be handled by either one of the following visa offices.

 

For Mainland Chinese students / Chinese students from institutions outside China

 

For Non-local students with nationalities

other than Chinese / Chinese nationals

with residency in overseas

 

China Affairs Office (CAO)

China Affairs Office

G/F, Fong Shu Chuen Amenities Centre,

The University of Hong Kong,

Pokfulam, Hong Kong

RE: Visa Application - Exchange

 

Centre of Development and Resources for Students (CEDARS)

Centre of Development and Resources for Students,

3/F, Meng Wah Complex

The University of Hong Kong

Pokfulam, Hong Kong

RE: Visa Application – Exchange

 

 

 

Visa application steps BEFORE receiving Notice of Admission

  • Students must complete both online visa application and hard copies of application documents should arrive at corresponding offices by the visa application deadline. [Please do not mail the visa application to International Affairs Office]

 

  • Please note that it will take at least 10 weeks to process student’s visa application and the visa application fee is non-refundable.

 

  • During visa application, students will be asked to submit Notice of Admission. Please note that students do not need to submit Notice of Admission at application stage.
    • Application handled by CEDARS, please select "No" for "Received the Notice of Admission" in the online applicatio
    • Application handled by CAO, please upload a blank paper to the online application

 

  • Applicants must sign all documents with hand-written signature (hard copy or soft copied signatures are unacceptable)

 

 

Visa application steps AFTER receiving Notice of Admission

  • After receiving the Notice of Admission, students should submit the signed letter to CEDARS/CAO by email for their further processing.

 

  • Visa application will be forwarded to the Hong Kong Immigration Department for handling. Once student’s visa application is approved, CEDARS/CAO will send the visa label to student by courier. 

 

  • Students must stick the visa label onto their passport and present it to the Immigration Officer to activate it upon arrival.

 

For enquiries on visa application, please visit CEDARS Visa Matters FAQ or CAO Visa FAQ. Students may also contact relevant visa offices through email. 

 

 

Step 5 - Accommodation Application 

 

Due to shortage in housing resources, students are suggested to apply for accommodation as soon as possible. The allocation of housing is subject to availability. Students are allowed to apply for accommodation before receiving the Notice of Admission. 

 

Undergraduate Students

(Please apply with the 10-digit Exchange Application Reference Number)

  • Upon receiving Notice of Admission, students should send a copy of the signed letter to CEDARS by email for their further processing of the application. 
  • Accommodation results will be announced through email. Student who has received offer should send a confirmation email to respective hall manager to accept the offer and indicate the check-in date.  The offer will be withdrawn if no response has been received.

 

Postgraduate Student (indicated in your Notice of Admission)

  • Application Webpage: http://w2.cedars.hku.hk/pgh/  
  • Accommodation results will be announced through email. After receiving your Notice of Admission, please send a copy of the signed Notice of Admission to individual halls you have applied through email.

 

CEDARS Accommodation Application Schedule is as follows:

 

Fall

(Semester 1 /

Full Year intake)

Spring

(Semester 2 intake)

 

Accommodation

Application Start Date

 

May 08, 2019

Sep 02, 2019

Accommodation

Application Deadline

May 31, 2019

Oct 31, 2019

 

Accommodation

Result Release

 

Mid Jul – Aug

Mid Nov – Dec

 

For accommodation application enquiries, please refer to our FAQ or contact CEDARS Accommodation at accommodation@cedars.hku.hk

 

Step 6 - Notification of Results & Acceptance Procedures

 

Your proposed faculty will review on your application and offers will be released by email according to the following timeframe:

 

 

Full Year/Fall Semester
(September intake)

Spring Semester
(January intake)

Application Result Release

Late June to July

Oct - Nov


Offer Acceptance Procedures

 

1. Sign and submit your Notice of Admission

  • Students should check whether the information in the Notice of Admission is correct (e.g. name and period of registration)
  • Login to your online application account to accept / decline the offer and upload your signed Notice of Admission
  • Pay the full fees shown in the Notice of Admission before the given closing date
  • Send a copy of your signed Notice of Admission to your host faculty by email

 

2. Secure your Visa Application

 

3. Secure your Accommodation Application

  • Send a copy of signed Notice of Admission to CEDARS Accommodation at accommodation@cedars.hku.hk to further process the accommodation application.
  • Student who has received offer should send a confirmation email to respective hall manager to accept the offer and indicate the check-in date.  The offer will be withdrawn if no response has been received.