The HKU Worldwide Undergraduate Student Exchange Programme (HKUWW) provides exchange places from partner institutions (or host institutions) of the University for one to two semester(s). Applications to HKUWW should be made via the International Affairs Office (IAO). After an HKUWW applicant has been offered a place at a particular host institution, the applicant will be nominated by IAO to the host institution and instructed to submit an application to the institution for admission to the exchange programme.

 


 

Eligibility Criteria

  1. Non-final year students:
    • those enrolling in the second-to-last or last semester in the current year are NOT allowed to apply; and
    • Year 2 or above students will be given higher placement priority than Year 1 students
  2. Not joined any previous semester exchange programmes or special visiting programmes organised by IAO, faculties or departments 
  3. Good academic standing: 
    • students with a CGPA 3.0 or above have a relatively higher chance of getting a placement in the programme
    • have at least a TOEFL (iBT) score of 80 or an IELTS (Academic) overall score of 6.5 
  4. Supported by the applicant’s faculty
  5. Outgoing and eager to meet new challenges
  6. Ready to be an ambassador of HKU
  7. Willing to share exchange experience after the study

 


 

Available Host Institutions

Follow the link here to research the available host institutions and read through the institution details and fact sheets. You should consider the following criteria of respective host institutions for your application:

  • CGPA requirement
  • Restrictions on major and year of study
  • Courses offered – credit transfer subject to approval by your faculty
  • English language requirement – which could be higher than IAO’s requirements
  • Medium of instruction at the institution and language use in the country
  • Academic calendar – whether there will be any clash throughout semester

 


 

Application

 

Apply Now!

 


 

Assessment Criteria

Applicants will be assessed based on the following:

  • Academic performance (CGPA as of Semester 1 in the year of application) 
  • Personal statement
  • English language proficiency
  • Interview performance (if applicable) - applicants will receive interview invitation if applicable

 


 

Personal Statement

It is important to state your reasons of why you would like to join this exchange programme, so we get to know more about you and whether you are fit and qualified for going to specific country and institution. Please write 100 words by including the followings. It is expected that you are able to present your ideas and demonstrate your writing skills with condensed and precise vocabularies.

  • Reason(s) why you apply for this study abroad programme
  • Reason(s) why you put the preferred institution as your first choice
  • Reason(s) why you put the preferred country as your first choice
  • Reason(s) why you apply for full-year exchange (if applicable) – since quota for full-year exchange is limited, you need to explain clearly why you should be considered  

 


 

English Proficiency

You are required to upload a valid English proficiency proof to the online application system on or before the deadline. Without the proper proof, you will not be eligible for being nominated to the institutions which require specific English proficiency test results.

  • IELTS – please submit a scanned copy of the IELTS test result
  • TOEFL – please submit a scanned copy of the TOEFL test result

 

The English proficiency proof should be valid until the host institution's application deadline.

  • If your existing proof is valid until HKUWW application deadline, you may submit the proof as supporting document. Please arrange to re-take the language test in due course for host institution. In view of the limited available timeslots for IELTS or TOEFL tests, you should schedule to take/re-take the test as soon as possible.
  • English proficiency proof is required for all applications. If you were graduated from an international school or overseas high school, you may submit IB / SAT / GCSE or other related international qualifications. Subject to the respective host institution's recognisation, students may sometimes be required to submit IELTS / TOEFL results as host institution's application.

 


 

 

Application Timeline 

 

Year

Date

Activity

Details

HKUWW Main Round Application

 2018 

 Sept 27 (Thu) 

Application

Online application

(for Semester 1, 2, and full year)

 

Dec 3 (Mon)

Application

Deadline for online application

 

Late Dec

Interview

Selected candidates invited for interview

(if applicable)

2019

Early Jan

Interview

Deadline for interview registration

 

Mid Jan

Interview

Interview

 

Feb 1 (Fri)

 Results release 

Release of placement results

 

Feb 9 (Sat)

Results release

 Deadline for deposit payment and acceptance 

HKUWW Late Round Application - (Application for 2019/20, Semester 2 only)

 

Mar 11 (Mon)

Information

Institution list to be released on website

 

Mar 15 (Fri)

Application

Online application (for Semester 2 only)

 

Mar 22 (Fri)

Application

Deadline for online application

 

April 4 (Thu)

Results release

Release of placement results

 

April 12 (Fri)

Results release

Deadline for acceptance and deposit payment

HKUWW 2nd Late Round Application - (Application for 2019/20, Semester 2 only)

 

April 23 (Tue)

Information

Institution list to be released on website

 

April 26 (Fri)

Application

Online application (for Semester 2 only)

 

May 3 (Fri)

Application

Deadline for online application

 

May 17 (Fri)

Results release

Release of placement results

 

May 24 (Fri)

Results release

Deadline for acceptance and deposit payment

 

 


 

Nomination and Application to Host Institution (2019/20)

 

Year

Date

Activity

Details

For Semester 1 and Full Year

2019

Feb - May

Nomination

Students being nominated to host institution

 

Feb - May

Application

Exchange application to host institution

 

May - Aug

Admission

Admission letter issued by host institution

For Semester 2

2019

June - Oct

Nomination

Students being nominated to host institution

 

July - Nov

Application

Exchange application to host institution

 

Oct - Dec

Admission

Admission letter issued by host institution

  

 



 

Exchange Placement

 

All applications are reviewed carefully according to students' academic performance, personal statement, English proficiency level, major as well as the host institutions' requirements.

  • Students who receive offer from HKU Worldwide Student Exchange Programme should indicate on the system whether they accept or decline exchange offer.
  • Students who receive offer from faculty or department should accept the offer through respective faculty or department. 

 

Deadline – To Accept or Decline the Exchange Offer

April 12, 2019 (Saturday) 23:59

 

How to Accept the Exchange Offer

Step 1 - Pay HK$2,000 Deposit

  1. Follow Deposit Payment Instructions to pay HK$2,000 deposit
  • Remember to save the payment proof
  • Bank drafts or personal cheques are not acceptable
  1. Deposit is refundable if all the followings are fulfilled:
  • Successfully admitted to the host institution
  • Successfully registered to the host institution
  • Completion of the programme in accordance with all the conditions listed on Letter of Acceptance
  • Submission of Exchange Report
  1. No refund can be arranged if students withdraw from the programme after the acceptance

 

Step 2 - Read the Letter of Acceptance and Fill in Reply Slip

  1. Read the Letter of Acceptance carefully
  2. Complete Reply Slip (Page 4)
  • Check and make sure all personal information is filled in accurately
  • Type-written electronic signature is acceptable
  1. Insert deposit payment proof to the designated area (Page 5)
  2. Save and convert the Letter of Acceptance into one PDF file

 

Step 3 – Accept Offer through the Application System

  1. Login to the Outgoing Application System and choose the correct application
  2. Upload the PDF file (Letter of Acceptance) to the system
  3. On the system, click “Accept” the green button to accept the offer
  4. Click "OK" to confirm the offer

 

How to Decline the Exchange Offer

  1. Login to the Outgoing Application System and choose the correct application
  2. On the system, click “Decline” the red button to decline the offer
  3. Students who decline exchange offer in main round may enter late round application

 

Important Notes

  1. Late submission will not be considered
  2. Acceptance without deposit payment will not be accepted
  3. If you receive an offer from your faculty or department, please accept the offer through respective faculty and department.

 

What’s Next

  1. Students who have accepted exchange offer are deemed to be nominees meaning that they will be nominated by HKU to the specified host institution. Final decision of admission will be at the discretion of the host institution.
  2. For those who accepted exchange offer and will go on exchange in 2019/20 Semester 1 or Full Year, our exchange coordinator will contact you directly regarding nomination and application procedure. The schedule is tight and please make sure you follow the instructions thoroughly.
  3. For those who accepted exchange offer and will go on exchange in 2019/20 Semester 2. Please be expected that our exchange coordinator will contact you later. Please refer to the application timeline for more information.
  4. Nominees are not advised to make contact with the assigned host institution until the nomination has been confirmed.
  5. Application procedures may vary from institution to institution. In general, application can be completed through paper form or online platform. Nominees should refer to host institution's factsheet and application details as listed on the page.
  6. Nominees should prepare all or partial of the followings depending on each institution's requirements:
  • HKU Official Transcript [Login HKU Portal > Enterprise > SIS > Online Application > Apply for Transcript]
  • English Proficiency Proof
  • Copy of Passport Particulars Page
  • Personal Statement
  • Curriculum Vitae
  • Financial Proof
  • Passport Size Photo
  • Proposed Study Plan

 



 

Frequently Asked Questions

Please read through the page Frequently Asked Questions (FAQs) for more details and advice on the application.

 


 

Further Questions

Please include your UID and name when you send enquiry to goabroad@hku.hk.